Share Transfer Form & Resolution

When to use this template

Use when an existing shareholder sells, gifts, or transfers shares to another party. Required for founder share buybacks, secondary sales, employee share grants where shares are transferred from a holding entity, or estate transfers.

How to fill it in

1. Both transferor (seller) and transferee (buyer) must sign the instrument of transfer.
2. Stamp duty (0.2% of consideration or net asset value, whichever higher) must be paid to IRAS within 14 days. Use the IRAS e-Stamping portal.
3. Board resolution approves the transfer — directors check it does not breach the Constitution or any shareholders' agreement.
4. Update the Register of Members and Register of Transfers in your statutory records.
5. File a Notice of Transfer with ACRA via BizFile+ (no fee, but must be done within 14 days).

Frequently asked questions

Is stamp duty payable on a $1 transfer between founders?

Yes — IRAS will assess stamp duty on the higher of the consideration or the net asset value (NAV) of the shares. Don't try to avoid duty with a nominal $1 price; IRAS will issue a Notice of Assessment based on actual NAV.

What if the Constitution requires pre-emption?

Most company Constitutions and shareholder agreements give existing shareholders a right of first refusal. Check both before transferring. Failure to follow pre-emption procedures can void the transfer.

Do I need a corporate secretary to file the transfer?

Not legally — but BizFile+ filings, IRAS e-Stamping, and the statutory register updates are easy to get wrong. Most companies have their corporate secretary handle the full process for $200–400.